Testimonials:
Cathy and her team created an event that surpassed expectations. As a result of Meeting Logistics’ experience they were able to identify and correct “pitfalls” in a contract that was signed prior to their onboarding. The team’s detail-orientation ensured that all requirements, requests, and recommendations were acknowledged and fulfilled at…Michelle B.ETHICON, Manager Communications
Well planned meeting, great facility, great food…Over all one of the best organized that I have seen in a long time!!Wendy SvadjaClinical Reference Laboratory Global Services
As a small company, we outsource the majority of our activities and it is essential for our success to trust and rely on the expertise of our vendors. The scope of projects that have been contracted include Clinical Steering Committee Meetings, Investigator Meetings, Advisory Board Meetings, Physician Dinners, Referral Meetings and also more social…Jennifer G.Associate Director, Marketing
I just wanted to say that all aspects of the meeting and trip were flawless. Travel planning was easy, airport transportation was perfect, and hotel and meeting facilities were perfect. One of the best planned meetings that I have attended in quite some time and I attend a lot of meetings!Avon P. Stewart III, BS, CCRCSenior Clinical Research Coordinator, Lahey Clinic Northshore
On behalf of our entire team, we would like to thank you for an absolutely outstanding meeting in Arizona last week. Everything was perfect–the meetings rooms were just the right size especially the main room for the larger meeting on Sunday, the CRA activity at the Wrigley Mansion was fabulous, the AV people at the hotel made everything run seaml…Dawn KernsSpecialty Pharmaceuticals
My staff has worked with several logistics companies in the past and Meeting Logistics is by far the most organized of them all. The level of attention and the quality of their work is exceptional. Jean-Pierre Issa, M.D.The University of Texas MD Anderson Cancer Center
I have worked closely with Meeting Logistics over the past two years and have been extremely impressed with their services. Catherine Mullen, the President of Meeting Logistics, and her staff have been responsible for the organization and planning of major meetings and seminars related to clinical trials. This has included coordinating the travel, …Christopher R. Chitambar, M.D.Medical College of Wisconsin
Congratulations for the MD Anderson Epigenetic Visiting Professor Program organization. It was a success, and all Brazilian physicians were very glad by the quality of the event. Congratulations also to the fundamental support given by Catherine to all participants. Catherine and Elizabeth worked “very very very well” in the local organization. It …Sandra L.Janssen Cilag Brazil
Terrific! I have literally had every person in our group comment on how much they like the facilities. Meeting space is excellent with gorgeous views of the mountains. The food service has been outstanding with food quality extremely high. The guest rooms exceeded my expectations, each with beautiful views of the mountains and superb amenities. The…David P.Head US Sales
We hired Meeting Logistics to plan and execute an Investigators’ Meeting for our lead product. The service they delivered was outstanding. The venue was superb, and the organization was flawless, the meals were terrific and we received many compliments from the attendees. Meeting Logistics handled all the details with great care and ensured that …E. EvansSpecialty Pharmaceuticals

Conventions

Management

Meeting Logistics, LLC has in-depth expertise in conference management and trade show planning and implementation. If you require assistance planning a conference, Expo/Tradeshow or if you are exhibiting at a tradeshow, we can help you. From site-selection and contracting, logistics planning, financial management and on-site execution, our strategic thinking, creativity, methodical planning, operational efficiency and experienced team will ensure successful execution and flawless delivery.

Pre-Show Logistics

We effectively manage the many stages associated with trade show participation worldwide. Meeting Logistics, LLC has the knowledge and experience to leverage the best outcome and reduce your overall expenses significantly. Our well organized procedures, show budget management, time critical planning, attention to detail and ability to promptly orchestrate change will fully support your ability to focus on your desired exhibit goals and objectives. We work closely with you to ensure that your investment generates outstanding results.

Strong customer service practices and reliability have helped Meeting Logistics, LLC earn a reputation for excellence. You can count on Meeting Logistics to ensure your trade show experience is seamless and provides a positive image of your organization

Communications

  • We collaborate and communicate with stakeholders and your entire trade show management team. We develop and manage a planning timeline that addresses details, tasks and we ensure they are performed on time and within budget.
  • We create and distribute all of the pertinent trade show exhibit information to all personnel involved in the show. This comprehensive pre-information memo informs, educates and helps eliminate last minute changes on the trade show floor.

Exhibit Application

  • Exhibit Space application-We meet key deadlines which can save up to 30%
  • Selection of booth space assignment
  • Follow up
  • Contract management
  • Collect confirmation, receipts and manage payment process

Exhibitor Show Manual

  • Careful review of fine print and content
  • Distribute

Rentals

  • Audio Visual
  • Carpet, Carpet pad
  • Catering
  • Cleaning
  • Electric
  • Furniture
  • Floral
  • Internet
  • Lead Retrieval
  • Telephone
  • Temporary Staffing

Housing

  • Hotel room reservations and a full complement of housing services for the tradeshow, meeting, conference and convention industry
  • Hospitality Suites
  • Manage Contract and critical cut off dates to avoid penalties
  • Payment process
  • Rooming list management
  • Turn-over to hotel
  • Collection of confirmation numbers

Registration

  • Note number of complimentary badges
  • Determine status of attendee
  • Register for exhibit badges
  • Provide links for conference registration

Other Applications

  • Written approvals required by Association
  • Mailing list requests

Shipping

  • Provide detailed shipping information to all points of contact, warehouse, other vendors

Faculty, Speaker, VIP Assistance

  • Consulting Agreements
  • W-9, Honorarium, Expense
  • Travel, Hotel, Ground

Ancillary Event Applications

  • Meeting, Special Event and Function Space Requests
  • Submission and follow through
  • Understanding of policies, guidelines and rules
  • Execution

Financial Management and Accounting

Significant benefits include our experience managing the overall budget for our clients. We regularly evaluate and identify cost saving opportunities, capture key data and financial spend. This information provides our clients the ability to better forecast their convention budget and future goals.